Language schools
A custom system for a language school or courses
The timetable, groups, attendance, materials and grades are usually scattered across spreadsheets, chats and drives. We build a system that keeps all of it in one place, for the teacher, the student and the manager, and works the way you actually run your classes.
At a glance
- Who it is for
- Language schools, courses and preparatory programmes with groups and a regular timetable
- What is usually included
- Teacher portal and student portal, groups, timetable, attendance, materials, tests, grades, calendar
- Price
- custom system, website, separate automation or an AI task: fixed quote before work starts
- Timeline
- system 3–6 weeks, website 1–2 weeks, automation 1–3 weeks
- Data and code
- belong to you, EU hosting, no monthly per-user fee
- Languages
- interface and materials in several languages: Slovak, Russian, Ukrainian, English
What such a system usually contains
- Teacher portal: their groups, class timetable, attendance marking, lesson materials, tests and grades
- Student portal: timetable, materials, assignments, test results and their own attendance
- Groups: members, level, assigned teacher, moving students between groups
- Timetable and calendar: classes, reschedules and cancellations; everyone sees their own week
- Attendance: who came, who missed, who gave notice
- Materials and assignments in one place instead of on drives and in chats
- Tests and grades that stay in the system and can be seen over time
- Manager work in the CRM: enquiries and course sign-ups next to the groups and the timetable
- Access rights: a teacher sees their groups, a student sees their classes, a manager sees the whole school
Our own project: the online school for Smart Study
We have already built one such school, for Smart Study, a business line of our own Axora Group. To be clear: this is not an outside client but a system for a company in the same group. That is why we give no figures on time saved or results, and we do not name teachers or students. We only describe what has actually been built and what people use every day.
What is built in the Smart Study school system
- A teacher portal and a student portal: two separate environments with their own permissions
- Groups of 4–8 people
- Class timetable and calendar
- Attendance tracking
- Learning materials for groups
- Tests and grades
- The manager works in the group CRM, in the "School" section
- The teacher portal is available only over a secured connection (WireGuard), not from the open internet
Screenshots of a demo installation of the school system with fictional students. The interface is in Russian because that is the language the school team works in; for clients we build it in the language of their team.
When an off-the-shelf service is enough
There are ready-made systems for course records, timetables and sign-ups, and for a typical process they are cheaper and faster than any development. If you have a few groups and ordinary enrolment, start with one of them. We will tell you so directly and will not push you towards development.
A custom system makes sense when your process does not fit a template: non-standard groups and levels, your own grading scheme, a multilingual environment for students from different countries, a link with your website and CRM, or stricter rules on access to data.
How the work goes
The first consultation is 30 minutes and free: we go through your process and tell you where it makes sense to start, and whether you need your own system at all. Then you get a fixed quote on one page with scope, price and deadline. We build in parts: first whatever takes the most time, usually the timetable and attendance, then the rest. The code and data belong to you, and there is no monthly fee per user.
See it in practice
EducationOnline schoolSmart Study helps applicants get into Slovak universities and has launched language courses. The school needed a system that matched its own contract with students, and off-the-shelf platforms did not.Read the case study →Questions and answers
How much does a system like this cost?
A custom system usually takes 3–6 weeks. A separate school website takes 1–2 weeks, separate automation 1–3 weeks, and connecting AI to one task 2–4 weeks. The sum depends on the scope. The first consultation is 30 minutes and free, followed by a fixed quote on one page.
Do you have a language school case?
One, and it is our own: the online school for Smart Study, a business line of our Axora Group. It is not an outside client's order, and we do not hide that. We can show what exactly is built in it and how people work in it. We give no figures on results, because they would be unfounded.
Will we pay monthly for every teacher and student?
No. You pay for development and for agreed support, not for the number of users. You create teacher and student accounts yourself, as many as you need.
Where will student data be stored?
On a server in the European Union, yours or ours, as we agree. The data and source code belong to you, and you can export everything at any time. The rules for processing personal data are written into the contract before work starts.
How do you restrict outside access for teachers?
As strictly as you need. In our own project the teacher portal is reachable only over a secured connection (WireGuard) and is not exposed to the open internet. If a regular login with two-factor verification is enough for you, we will do that instead; the difference is in convenience and in the risk you are willing to accept.
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